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Central: an operating system for a software company

Our internal platform for running an IT company: Kanban boards, leads, time tracking, a knowledge base, a credentials vault and documents in one place.

Industry
Services
Finished
October 2025
Dashboard: working hours, leads, boards and the calendar on one screen

The challenge

An IT company run in six separate tools means tasks in one, hours in a spreadsheet, passwords in a messenger and contracts on a drive. Management cannot see the whole picture, and a new hire needs a week to learn where everything lives.

The solution

We built one platform in Laravel 12 and Vue 3 with nine modules: Kanban boards with live updates, a calendar, time tracking, a lead funnel, a knowledge base, a credentials vault, documents, an AI module and backups. Vault passwords are encrypted with a separate key, and every view and copy is written to a log. Access is governed by 136 permissions combined into roles. Leads collected by an AI assistant enter the funnel on their own, with a push notification to the phone, and database backups run automatically every three hours.

The outcome

The system runs in production in Docker containers, the whole team uses it, and the interface is in Polish, English and Ukrainian.

Results

modules in one system: from Kanban boards to a credentials vault and backups
9
permissions combined into roles: everyone sees only what they need
136
between automatic database backups, kept for 31 days
3 h
tools replaced by one system: tasks, hours, leads, knowledge, access and documents
6 → 1

Technologies

  • Laravel
  • Vue 3
  • TypeScript
  • Inertia
  • Tailwind CSS
  • PostgreSQL
  • Valkey
  • Reverb
  • Docker

System screens

A project Kanban board: columns, cards, labels and team members
A task card with a description, checklists and progress
A sales funnel: leads with a source, a stage and a project type
The company knowledge base: articles with categories, visibility and view counts
A credentials vault: access to services and client environments in one place
Time tracking split into work, remote work, on-call duty and overtime
Company documents: contracts, invoices and policies tagged by client
The team calendar: meetings, retrospectives and sprint planning
Roles and permissions: everyone sees only the modules they need for their work

From the founder

«We built Central for ourselves. We used to run the company in several tools at once, and something was always getting lost. Now tasks, hours, leads, documents and access live in one place, and I can see the whole company on one screen. We work more efficiently, and the vault and automatic backups give me peace of mind I did not have before.»

Artem ShevchenkoFounder and systems architect

Need a similar system?

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